Give them the means to work efficiently thanks to an information reference framework providing a clear view on which system is to be used to manage what information.
Form an Information Management Governance Committee and get your stakeholders on board.
In order to:
See at a glimpse what information assets are available with whose responsibility.
Make sure each tool has a well defined purpose and is not left unmanaged.
Make sure to have for each infoset a single source of truth managed in one and only one tool.
Launch workgroups to develop missing policies, procedures and templates.
With InfoGov by Exquando, when people change jobs or leave your organization, you can easily manage the redistribution of ownership of tools, procedures, infosets or training.
Once you have a clear vision of the state of your tools, rules, info sets and their possible gaps, you can decide on the actions to be taken to change your information policy according to the strategic objectives of your organization.
Follow up all resulting decisions and actions thanks to the Kanban board. Information management governance is not a one off project but requires continuous attention and improvement.
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